Resources for Faculty, Staff & Students

Program Handbooks

Administrative Resources

Room Reservation Request
Use this form for non-course related room reservations and special, one-time meetings for your course that cannot be held in your scheduled classroom.

Travel Log and Mileage Chart

Maps & Mileage to Area Schools

Example of Completed TRV-1 Form

Example of Completed Blanket Authorization to Travel

Travel Manual
A comprehensive UNCG Travel Manual published in June 2016 includes clarification of prior policies and procedures.

Of Special Note:

Timely Submission: “Travel reimbursement requests should be submitted to Accounts Payable within 30 days of the return date.NCGS §138-6(c) Per IRS accountable plan guidelines, any travel reimbursement requests submitted sixty (60) days or later after the return date will be taxable to the traveler. IRS §62(c); Treas. Reg. §1.62(c)(2).”
Non-employee Student Travel: “Students can be reimbursed either for business or school related activities. All school related expenses should be treated as scholarships and must be submitted to and be approved by the Student Financial Aid Office, not through Accounts Payable or the PCard. If the students do not provide any services, or they provide services that primarily benefit the students themselves, then the travel expenses are school related, and are not allowable to be paid through Accounts Payable or the PCard.”
Reimbursement for Non-employee Student Travel requires the completion of the Form TRV-S in addition to the TRV-1.

Accounting Forms (TRV-1, TRV-S etc.)

Payment Request

Reimbursement/Purchase Request

Special Project Funding Request